Administrative assistant

Job Description

Job Summary:
We are seeking an administrative assistant who can ensure smooth and efficient operation of the office by providing administrative support. This position would require candidates to be detail-oriented, organized and have a strong knowledge of government processes and procedures. Ideally, the candidate should be proactive, with a deep understanding of accounts and strong problem-solving skills. We also encourage candidates with no prior experience in accounting to apply, as a strong willingness to learn is the most important quality we seek.

Responsibilities:
Accounts Coordination: Tabulate Monthly AR and AP for funds reminder
Order Processing: Assist in processing orders, verifying invoice value, and ensuring accurate pricing and quantities before payment.
Documentation: Prepare and maintain shipping records, invoices, purchase orders, and other relevant documentation. Ensure compliance with government regulations and internal policies.
Communication: Communicate effectively with vendors, customers, and internal teams to provide updates to manager with updates, resolve issues, and address inquiries.
Data Entry: Accurately input purchase and inventory data into databases or systems. Generate reports and maintain organized records.
Problem Solving: Identify and resolve invoice discrepancies, delivery delays, and other invoice -related issues in a timely manner.
Administrative Support: Provide general administrative support, including managing emails, scheduling meetings, and assisting with office tasks as needed.
Quality Control: Conduct quality checks on shipped products to ensure they meet specifications and are properly packaged for safe delivery.
Compliance: Stay up-to-date with accounts regulations, import/export requirements, and industry best practices to ensure compliance and mitigate potential issues.

Job Requirements

Education: GCE O LEVEL min , no work experience is required .
Experience: Proven experience as an administrative assistant or in a similar role, with a focus on shipping and logistics activities.

Organizational Skills: Exceptional organizational skills to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
Attention to Detail: Keen attention to detail when preparing bank documents, verifying orders, and managing records to prevent errors.
Communication: Excellent written and verbal communication skills to interact with singular manager.
Problem Solving: Strong problem-solving abilities to address accounts issues and make timely decisions to ensure smooth operations.
Technology Proficiency: Comfortable using shipping software, inventory management systems, and Microsoft Office Suite (Word, Excel, Outlook).
Team Player: Ability to collaborate effectively with cross-functional teams and adapt to changing priorities.
Professionalism: Maintain a professional demeanor, confidentiality, and reliability in handling sensitive information and tasks.

If you meet these requirements and are eager to contribute your shipping knowledge and administrative skills to a dynamic team, we encourage you to apply with your updated resume and a cover letter detailing your relevant experience.

Skills:
Attention to detail, outlook, excellent communication skills, account reconciliation, Microsoft office, Microsoft excel, quality control, prepare shipments, inventory, problem solving, administration, accounting system, data entry, inventory management, accounts receivable, freight, spread sheets, administrative support, team player, scheduling,

3. Key information
Job function: Accounting/ Auditing, Taxation, Admin/ Secretarial

Position Level: Fresh/entry level

Employment Type: Permanent , Full Time

Minimum qualification level: Nitec, Certificate in office skills, NTC Grade 2 or equivalent

Field of Study: administration & management

Monthly Salary Range: UP TO SGD 2,500.

Work Location (MRT)

Work Location